Sleep Out 2020 Terms and Conditions

Date change

• The date of the event may need to change depending on whether there is a game scheduled to take place at Cardiff City Stadium. If there is a game taking place on the date of the event, we will inform all registered attendants of the date change, and offer a refund of the registration fee to anyone who is unable to make the new date.

Registration Fees

• Registration fees help us cover some of the fixed costs involved in putting on this event.  We ask that all participants make payment of their Sleep Out registration in order to officially register for the event and be added to the attendee list.
• Unfortunately, we are unable to refund any registration fees for this event, even if you are unable to take part.  Registration can however be transferred to another participant.

Offline Registrations

• If you would like to register offline and pay your registration fee by invoice, please email [email protected]. 
• Anyone registering to take part offline will need to pay their registration fee before they can be added to the attendee list

Invoices

• All invoices must be paid in full before the date of the event.

Age Restrictions

• Sleep Out is an event for 16+ year olds. Participants aged 16 and 17 will need attend the event with an adult aged 21+ years old at a ratio of 1 adult to 6 young people. Any registrations that do not adhere to this ratio will be cancelled.
• You will be responsible for the health and well being of anyone aged 16-17 in your group for the duration of the Sleep Out.

Fundraising

• Llamau rely on the funds raised by Sleep Out participants to be able to continue providing our life-changing services to some of the most vulnerable young people and women in Wales. We ask that everyone taking part aims to raise £150 each. We will provide you with a fundraising pack with lots of helpful hints and tips on how you can smash your target and help more people to leave homelessness behind for good!

Sleep Out Code of Conduct

• You will not be able to bring alcohol into the event. Bags will be searched as you enter, and any alcohol found will be confiscated. 
• Please do not drink alcohol to excess before you arrive at the event. If you are under the influence of alcohol when you arrive at Sleep Out you will not be permitted to enter the event site.
• We know that it will be difficult to get to sleep for some participants; it will be cold, and it might be wet. If you are unable to sleep, please be considerate of your fellow participants and keep noise to a minimum. Please do not play music or chat too loudly.
• Please help us in our efforts to clean and tidy the event site in an Eco-conscious manner by taking your rubbish with you when you leave and disposing of it properly.
• If you find any lost property while taking part in the Sleep Out, please hand it in to Llamau staff at the event. Lost property will be kept at Llamau’s office at 23-25 Cathedral Road, Cardiff, CF11 9HA after the event. Please get in touch with us ([email protected]) if you have lost anything at Sleep Out.
• We will not tolerate any abusive language or behaviour from any participants towards fellow participants, event staff, or event volunteers. Anyone acting inappropriately will be removed from the event.
• There will be qualified First Aiders patrolling the event, as well as Llamau staff trained in First Aid. If you see any of your fellow participants in distress at any point please let us know.
• Llamau, its members, directors, officers, employees, agents, representatives and/or volunteers are not responsible for any injury, loss, or damage of any kind sustained by any person while participating in the Sleep Out, including injury, loss or damage, which might be caused by the negligence of Llamau.
• Llamau, its members, directors, officers, employees, agents, representatives and/or volunteers are not responsible for any theft or damage to cars parked in the stadium car park sustained while participating in the Sleep Out, including any theft or damage which might be caused by the negligence of Llamau.

Photography and Videography at the Event

• By registering to take part in the Sleep Out you give your consent and authorise the use and production of photography and videography taken at the event to be used by Llamau to promote future events. If you do not want to feature in any photographs or videos, please let us know by emailing [email protected].

Assumption of risks

In consideration of my participation in the Sleep Out, I acknowledge that I am aware of the possible risks, dangers and hazards associated with my participation in the Sleep Out, including the possible risk of severe or fatal injury to myself or others. These risks include but are not limited to the following:

• The risks associated with travel to and from location(s) to be visited during the Sleep Out, including transportation provided by commercial, private and/or public motor vehicles;
• Intoxication and/or alcohol poisoning from the alcohol I consume whether voluntarily or through coercion;
• The possibility of bodily injury (broken bones and soft tissue damage) including dental damages from falling down, being knocked down or being involved in a physical confrontation whether caused by myself or someone else;
• The risks associated with returning to my residence.

Indemnification and release of liability

In return for Llamau allowing me to voluntarily participate in the Sleep Out and related activities, I agree:

• TO ASSUME AND ACCEPT ALL RISKS arising out of, associated with or related to my participating in the Sleep Out;
• TO BE SOLELY RESPONSIBLE FOR ANY INJURY, LOSS OR DAMAGE which I might sustain while participating in the Sleep Out;
• TO HOLD HARMLESS AND INDEMNIFY LLAMAU

1. a) From any and all liability for any damage to the personal property of, or personal injury to, any third party resulting from my participation in the Sleep Out and all related activities; including, but not limited to any and all activities caused by the negligence of myself or any third party; and
2. b) From any and all claims, demands, actions and costs which might arise out of my participation in the Sleep Out.